Annual Rideshare Reports Due December 31, 2015 Reply

As you may be aware, the Massachusetts Department of Environmental Protection’s (MassDEP’s) Rideshare Regulation (310 CMR 7.16) requires facilities that meet certain criteria to complete and submit an annual Rideshare Report summarizing their rideshare program.

The criteria that must be met to be applicable to these requirements includes:

  • Businesses with 250 or more applicable commuters that are subject to the MassDEP Air Operating Permit Program (310 CMR 7.00, Appendix C) or
  • Businesses with 1,000 or more applicable commuters
  • Educational institutions with 1,000 or more applicable students or applicable commuters combined

The definition of “applicable commuters” is employees that work 17 hours or more per week for 20 or more weeks per year; that commute to work between the hours of 6:00 a.m. and 8:00 p.m.; and use their vehicle for work purposes during work hours less than 5 times per month. “Applicable students” are students that are full-time commuting students and live off campus; are scheduled to begin and complete classes between 6 a.m. and 8 p.m.; and need their vehicle for class assignments or for after-school work less than five times per month.

For further details, please visit:
http://www.mass.gov/eea/agencies/massdep/air/programs/the-massachusetts-rideshare-program.html

If you meet the rideshare requirements, your annual report is due December 31, 2015.

What must you do if your business/educational facility meets the requirements?

  • Collect data by surveying your employees/students current commuting patterns*
  • Identify available commuting options
  • Set goals and develop a plan for reducing drive-alone commute trips by 25 percent
  • Offer options and incentives to reduce drive-alone commute trips
  • Review how commuting patterns will change as a result

*For the majority of businesses and educational institutions this year is a short form year so a survey is not required; however, many companies choose to conduct a survey each year.

Many facilities find collecting rideshare data from employees a challenge. CAPACCIO has been helping clients make the process easier and more efficient. Using web-based forms we developed, CAPACCIO can host your custom commuter survey online and collect data in a database for easy analysis. The findings can be shared with employees online and also be tailored to report commuter trends for your environmental management system (EMS) objectives and targets and help facilitate the completion of your rideshare report. The tool may also be tailored to your facility’s internal programs where employee transportation has been identified as a significant environmental aspect in your EMS goals and targets. Please see CAPACCIO’s rideshare service sheet for more details or visit our website for our entire suite of services.

For more information on CAPACCIO’s rideshare services, please contact Dan Forsythe at (508) 970-0033 ext. 135 or dforsythe@capaccio.com.

Starting August 1, 2015: MassDEP’s New Online UST Data Management System Goes Into Effect Reply

The Massachusetts Department of Environmental Protection (MassDEP) is rolling out a new on-line data management system for Underground Storage Tank (UST) Registrations and Third-Party Inspections. Beginning August 1, 2015, MassDEP will no longer accept paper UST forms. With the roll-out of this electronic system, MassDEP will also be initiating its Owner Compliance Certification program. In addition to ensuring that third-party inspections are completed, owners will be required to certify compliance through the online system. The letter from Tom DeNormandie, Branch Chief at MassDEP, is copied below, for your convenience.

If you require assistance with third-party inspections or compliance certifications, please contact Christopher Walton at 508.970.0033 ext. 139 or cwalton@capaccio.com.

*******

Dear Class A, A/B and B Operators and Third-Party Inspectors:

Beginning in July, MassDEP is transitioning from the current paper based Underground Storage Tank (UST) Program registration and reporting forms (FP-290, FP-290R and FP-289), to a new online data management system that provides UST system owners and operators a more convenient, electronic way to update facility registration information and submit applicable reporting documents.

The new data management system will be available for user registration by mid-July.  MassDEP will notify all Class A, A/B and B operators and third-party inspectors when the data management system is ready for use.

UST Program Reporting Transition Schedule

  1. Effective July 31, 2015, MassDEP will no longer accept FP-290, FP-290R and FP-289 documents for purposes of compliance with UST registration and third-party inspection reporting requirements under 310 CMR 80.00.
  2. Effective August 1, 2015:
    1. All new and updated UST registration submittals shall be made electronically through MassDEP’s new online UST data management system.  Registration information may be submitted as a paper document, if accompanied by a hardship request.
    2. All third-party inspection results shall be reported electronically by third-party inspectors using the new Third-Party Inspection (TPI) Report provided through the new online data management system.  The third-party inspector will then electronically forward the TPI Report to the UST system owner or operator for signature and submittal to MassDEP.

Compliance with Third-Party Inspection Reporting Requirements
To provide UST system owners, operators and third-party inspectors time to register as users in the data management system and become familiar with the system and new Program requirements, TPI Reports due between August 1, 2015 and October 31, 2015 will be allowed up to October 31, 2015 to submit their required TPI Report using the new online data management system.

All TPI Reports for this period received after October 31, 2015 may be subject to enforcement.

Compliance Certification Submittals
The Compliance Certification submittal requirement goes into effect November 1, 2015. MassDEP will issue 90-Day Reminder notifications in July to UST system owners and operators with  Compliance Certifications due in November 2015.

Data Management System Training for UST Owners, Operators, and Third-Party Inspectors

  1. Third-Party Inspector Online Webinar Training
    Data management system overview:
  • Registering as a user
  • Data management system navigation
  • Initiating a TPI and “sharing” a TPI Report with a UST system owner or operator.

Webinar Training Dates
No pre-registration is required to participate. Further information on webinar call-in number and conferencing service will be emailed to all TPIs prior to date of scheduled training and posted on MassDEP’s UST webpage.

  • July 15, 1 – 3pm
  • July 22, 1 – 3pm
  • July 30, 1 – 3pm
  • Aug 27, 1 – 3pm
  1. UST System Owners and Operators Training

This is “hands on” training for UST systems owners, operators and staff responsible for preparing and/or submitting UST registration documents, TPI Reports and Compliance Certifications.

Space is limited and available on a first come, first serve basis (system owners and operators with most imminent submittal due dates will receive priority). Additional sessions will be added as demand requires.

To reserve space, please submit your name, company, and preferred date and session to: dep.ust@state.ma.us.

Date July 17, 2015 July 21, 2015 July 27, 2015 July 28, 2015
Facility Bristol CC Holyoke CC Worcester State University North Shore CC
City/Town Fall River, MA Holyoke, MA Worcester, MA Danvers, MA
Room Capacity 28 23 25 18
Session #1 10am – Noon 10am – Noon 10am – Noon 10am – Noon
Session #2 1pm – 3pm 1pm – 3pm 1pm – 3pm 1pm – 3pm

Data Management System Training Materials on MassDEP’s Webpage
The following materials will be posted on MassDEP’s UST webpage (http://www.mass.gov/eea/agencies/massdep/toxics/ust/) at the time the UST Data Management System goes “live”.

  1. Data Management System User Guide
  2. “What Do You Want To Do” Guide
  3. Required Data Elements of Data Management System
  4. Audio Power Point Presentations
  5. DEP Hotline #

If you have any questions concerning the introduction of the new UST online Data Management System, please email the Program at: dep.ust@state.ma.us, or call the MassDEP UST Program Hotline at (617) 556-1035 Ext. 2.

Tom DeNormandie, Branch Chief
Massachusetts Department of Environmental Protection
Underground Storage Tank/Stage I & II Vapor Recovery Programs
One Winter Street – 7th floor
Boston, MA  02108
Phone: 617-292-5763
Fax: 617-556-1063

MassDEP TURA Enforcement Amnesty Program Reply

Massachusetts Department of Environmental Protection (MassDEP) is offering a Toxic Use Reduction Program Reporting Enforcement Amnesty from April 9, 2015 through June 30, 2016. This means that if you find that your facility should have reported under MassDEP TURA for one or more TURA chemical(s) and you self-disclose this to MassDEP, enforcement will be limited to a warning letter, a fee of one year of past owed chemical use fees for unreported chemical(s), plus $1,000 as an administrative late fee.

This enforcement amnesty program was announced via email to all TUR Planners on Friday, April 17, 2015.

To take advantage of this enforcement amnesty, please read the MassDEP’s letter to TURA planners.

For more information, please contact Linda Swift at 508.970.0033 ext. 119 or lswift@capaccio.com.

MassDEP Extends Deadline for Submittal of Certain Third-Party Inspection Reports Reply

Taken from recent MassDEP email sent by Nancy L. Seidman

Due to the extraordinary accumulation of snow over the past 6 weeks, MassDEP recognizes that performing Third Party Inspections and Stage I/II annual compliance testing may have been and could still be difficult to complete. Given this unique circumstance, MassDEP will accept as compliant TPI reports and Stage I/II certifications that were scheduled to be completed between January 15 and March 15, if they are submitted no later than March 31, 2015. This extra time will not affect a facility’s future compliance date(s).

MassDEP expects that facilities will return to normal operation as quickly as feasible so that receipt of product and all required regulatory obligations such as A/B operator inspection, system testing and TPI reports will be accomplished.

If you have additional questions please call the Stage I/UST assistance line at 617-556-1035.

If you need any additional assistance, please call Chris Walton, PE, BCEE, Senior Associate and Technical Area Leader for Tank Services at CAPACCIO at 508-970-0033 ext. 139 or cwalton@capaccio.com.